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Account & Admin Executive

COMPANY

Italian company that specializes in producing and packaging jams, marmalades and honeys in various formats as well as fruit preparations for cakes and pastries. 

 

JOB TITLE

Account and Admin Executive  
 

DIRECT REPORT TO

Accounting and Financial Manager – Managing Director
 

WORKING LOCATION

Currently: Sunway Damansara Technology Park, Petaling Jaya, Selangor  In 1 year time: Bestari Jaya, Rawang 
 

SCOPE/RESPONSABILITIES 

This position is related to two profiles: administrative/clerical job and accounting area.The candidate must be flexible and organized to meet the demands of growing organization.  Account and Admin Executive is the primary point of contact between the Company and external clients/suppliers/consultants/ professionals. The ideal candidate will have a cheery disposition and good organizational skills, will show a good attitude to learn and to handle with new tasks/activities/commitments that will be assigned from time to time, following the standard company procedures and policies. 

 

 

 

JOB FUNCTIONS

  • To deal with telephone and email enquiries
  • To sort and distribute incoming post and organize and send outgoing post and parcels
  • To order and maintain stationery
  • To maintain the condition of the office and arrange for necessary repairs and cleaning
  • To photocopy, scan and print various documents, sometime on behalf of other colleagues
  • To arrange appointments for managers when required
  • To organize and arrange travel and accommodation for staff or customer or external contacts if required
  • To be able to use a variety of software such as Microsoft Word, Outlook, Excel to produce correspondence and documents, records, spreadsheets and databases
  • To type and write letters
  • To organize and store paperwork and documents
  • To carry out and develop an efficient filing system for both paper and electronic records
  • To perform day to day accounting functions (invoice and payment entry in ERP system, hardcopy invoice filing, preparation of payment vouchers and cheques, petty cash management, fixed assets management)
  • To undertake any other duties instructed by the superiors 
 

KNOWLEDGE/SKILL/ABILITIES 

  • Clerical and administrative and accounting skills
  • Ability to communicate effectively with internal and external contacts at all levels
  • Ability to work to deadlines and within defined standards
  • Ability to compose and produce standard letters and reports using IT application (Word, Excel, Outlook, PowerPoint)
  • Ability to deal sensitively and appropriately with confidential information
  • Ability to undertake notes/minutes at meetings
  • Ability to undertake research 

 

PERSONAL ATTITUDES 

  • Organized
  • Flexible attitude, willingness to take on a variety of tasks
  • Fast thinker
  • Alert and attentive
  • Reliable
  • Sociable
  • Diplomatic
 

REQUIRED LANGUAGE

  • Bahasa Melayu
  • English

 

OTHER REQUIRED

  • Driving license